Frequently Asked Questions


Yes. This is possible if you wish to do the course but not be tied to a contract with your employer. Accsys also offers the learner an opportunity to study for the course on an individual module by module basis to help lessen the financial burden.

This is more the exception than the rule. However please approach your employer to establish company policy with regards to upskilling with a qualification that is related to your job function. They may say that if you ‘pass’ the qualification they will reimburse you in full/50%/25% etc. etc. Other employers take the view that they will pay and if you don’t succeed then you will have to reimburse them. Often there will be a clause that it requires you to remain in your position for the duration of the course only, or for an additional year etc. Etc. This is something to be negotiated.

The qualifications are registered with the South African Qualifications Authority (SAQA) as the National Diploma: Payroll Administration Services, NQF levels 5, and the Further Education & Training Certificate: Payroll Administration Services. In other words two steps up from Matric or one step away from a Degree.

Is the National Diploma/Certificate in Payroll Administration Services accredited.
Accsys is a Services SETA accredited Training Provider. The qualifications are registered with SAQA.

A motivated and qualified employee is a reward to any company. More importantly, there is significant risk in payroll departments where there is not a broad understanding of payroll legislation, tax laws etc. There is also the financial incentive from SETA reimbursement or SARS rebates.

Yes! Our course is a general and formal qualification registered with the South African Qualifications Authority as “National Diploma in Payroll Administration Services” We have learners, past and present, who use a variety of software packages

This depends on the individual. The qualification will open the door for those with ambitions to become payroll supervisor/manager be it within your current or future employment. In any event a person with a formal qualification has a broader perspective of the profession and is able to add value through business intelligence as well as thorough knowledge of the payroll function specific to the company.

Payroll is a dynamic profession. Statutory changes are constant, and payroll practitioners also need to be current with the ever evolving Human Resource environment.

Matric, with computer and mathematical literacy, is the formal requirement. Like many institutions, we accept people who have had experience, and who are keen to learn and achieve a formal qualification. We do recommend that one has access to a mentor with experience in payroll.

The unequivocal answer is ‘no’. Studying is not limited to the young and payroll is constantly changing. The annual Budget speech will have an impact on your job function sooner or later, and the payroll administrator needs to keep abreast so that they can implement changes. A newcomer will benefit by learning to do things correctly from the start rather than have to ‘un-learn’ bad habits.

Time and Attendance

Most of the finger print readers are IP65 rated (i.e. dust and weather-proof), which makes a difference to the price. Functionality of the reader also has an impact, and currently entry level facial readers are cheaper than full function fingerprint readers.

The final calculated hours for which employees are to be paid can be exported to any 3rd party payroll system. PeopleWare includes the formats for many of the standard payrolls on the market. Imports into non-standard payrolls is also possible, once the file layout requirement has been specified.

Automated backups are restricted to the machine the Sybase database server is running on. You may choose the frequency of the backups (daily, weekly, monthly). It's advisable to have an automated way of copying the backed up files from your database server to an external device and to test restoring your backups regularly.

Database sizes vary, as it is dependent on the number of employees, history and auditing requirements, number of readers, and other hardware which is driven by the software.
We do issue minimum requirements, however operating systems and Windows are increasingly demanding on hardware, and an holistic approach should be taken.

PeopleWare allows unlimited companies, employees, payrolls, cost centres etc. on a single database. Systems are set up within the limits of the licence purchased, and can easily be expanded as your company grows.

Unlimited – As many shifts as you need can be set up in PeopleWare.
All shifts can be customised to suit your company requirements, including shift rotation or shift sensing.

Yes, you can do daily sign offs and/or multiple sign offs before processing.
All the calculated hours at the end of the period must be authorised before sending to the payroll.
The hours can be checked by printing to the screen or printer.

Yes, each tab can be protected by user name and password, with the level of security customised for each user. Our system is developed to run on a secure Sybase SQL database.
The security can be achieved as follows:

  1. Allow access to all or specific modules.
  2. Allow access to specific functions within the module/s.
  3. Allow access to view/update all or specific employees by means of cost centres.
  4. Access can be revoked at any time by the administrator.
  5. Only the administrator can allow or change the access.

Yes. We also work on Microsoft Windows Professional editions 2003 Server, 2008 Server, Vista, 7 and 8.

Our system offers a single point of storage and there is no need to duplicate the information.
The employee details may be captured within the Payroll module, Information module or Time module. Because PeopleWare makes use of one database for all its modules, the information may be viewed within all the registered modules. If the Accsys payroll is being used, then all employee’s details should be captured using the payroll module, because the employee has to be linked to a specific payroll, variables etc. The employees banking details and financial information must also be captured and all of this resides within the payroll module. If the employees are not being paid by PeopleWare, then their details can be captured within the Time or Information modules.